Travel & Transportation

Hotel Accommodations

Curfew: There is a curfew of 11pm for all EAST students staying in all hotels.  EAST Facilitators may choose to require an earlier curfew of their participants.

The Embassy Suites and Austin Hotel are preferred hotels for the EAST Conference.

Embassy Suites Hotel

Group name/code: Environmental and Spatial Technology or EST when booking online
Reservation number: 1-800-362-2779 or 501-624-9200.
Address: 400 Convention Boulevard, Hot Springs, Arkansas 71901
Distance from convention center
: Attached by a sky walk
Room rates: $144 for single, double, triple and quad occupancy. Nightly rate includes full cooked-to-order breakfast buffet.
Cut-off date for reservations: Saturday, January 30, 2010

Austin Hotel

Group name: Environmental and Spatial Technology
Reservation number: 1-877-623-6697
Address: 305 Malvern Avenue, Hot Springs, Arkansas 71901
Distance from Convention Center: Same block
Room rates: $80 for single, $85 for double, $90 for triple, $95 for quad occupancy, $155 for a one bedroom suite and $230 for a two bedroom suite.  Rate includes breakfast buffet. Breakfast coupons provided on check-in.
Cut-off date for reservations: Monday, February 1, 2010

The following hotels can be used for overflow if needed.

Comfort Inn & Suites Hot Springs

Group name: EAST Initiative
Reservation number: 501-623-1700
Address: 3627 Central Avenue, Hot Springs, Arkansas 71913
Distance from Convention Center: Approximately 3 miles
Room rates: $109.99 for non smoking queen, king or double queen. Multiple occupancy under 18 years of age is OK. Additional adults over 2, add $10 per day.  Nightly rate includes expanded continental breakfast.
Cut-off date for reservations: Tuesday, March 2, 2010

Comfort Suites

Group name: EAST Initiative
Reservation number: 501-624-3800
Address: 320 Nash Street, Hot Springs, Arkansas 71913
Distance from Convention Center: Approximately 3 miles
Room rates: $114 for non smoking queen, king or double queen. Multiple occupancy under 18 years of age is OK. Additional adults over 2, add $10 per day.  Nightly rate includes expanded continental breakfast.
Cut-off date for reservations: Tuesday, March 2, 2010

Airport Shuttle

The Hot Springs Convention Center will provide shuttles for conference participants needing transportation to and from the Little Rock Airport. Limited seats are available. To reserve your seats, email events@eastproject.org with the subject line “Airport Shuttle” and provide the following information:

  • Name 
  • Cell phone number 
  • Airline name 
  • Arrival day, time, and flight number
  • Departure day, time and flight number
  • Number of seats requested
  • Hotel where you are staying

To reserve your seats, this information must be received by Wednesday, January 20, 2010.

Shipping

If you need to ship items to the convention center or order accessories for your booth, Southwest Design and Display can help. Please refer to the forms below for details.

Freight Handling Order Form
Accessories Order Form
Payment Authorization Form

This page was last updated on Friday, February 5, 2010 at 9:29:05 AM | View update history