Attendance Requirements & Participation

Attendance for EAST Schools

Attendance at the conference is required for all EAST schools currently active and under the full level of support.

Each EAST school is permitted to bring a total of 10 people. This includes a maximum of 8 students and 2 facilitators. If only one facilitator is attending, another school staff member or parent may attend as a chaperone.

Registered attendees from your school are requested to upload a signed name, appearance, and image authorization and release form when completing your registration for this event.  For more details about this request, please click here.

Guests and Additional Students

Each school EAST program should encourage parents, board members, administrators or other community members to visit their booth on the Exhibit Floor on March 3-4, 2010. To invite guests, use our conference invitation template, (Microsoft Word). Or, use the header and footer jpg images with software of your choice. (Header and footer are designed to be used at 100% size on an 8.5 x 11 page.)

Opportunities for your guests to attend the Awards Banquet can be found here.

Non-participating students are invited to view the exhibits on Thursday, March 4 from 9:00 AM through the estimated conference closing time of 1:15 PM. Remember that all students and guests attending the Conference are asked to abide by the dress guidelines.

The following information is also provided when the facilitator registers for the EAST Conference. Please use the information below as a reference, if needed.

Conference Drop Policy

By registering for the EAST Conference (the 'Conference'), you are confirming that your school intends to participate fully at this event. Participation includes, but is not limited to, utilizing your assigned booth space, attending breakout sessions, participating in the Program Impact Assessment, and staying for the duration of the event. In turn, the EAST Initiative incurs certain non-refundable costs and expenses for you and your students. For this reason, any registered school cancelling its registration after February 5, 2010 will be required to pay a $500 drop fee to cover the costs and expenses referred to above.

Upon notification of the dropped registration, a fee invoice, payable upon receipt, will be sent to the school's principal. In addition, any registered school not attending will also be required to pay the $500 drop fee. A fee invoice, payable upon receipt, will be sent to the school's principal following the conference.

Care of Premises

Damage to the exhibit space, convention center, related premises, booth equipment, or furnishings (collectively the 'Premises') caused by any exhibitor is the full responsibility of the exhibitor. The exhibitor will be billed for any damage repair costs. In addition, no signs, exhibit parts or other materials may be pasted, nailed, hot glued or otherwise affixed to walls, doors, or other surfaces in a way that might mar or deface the Premises. Any damage from failure to observe this requirement is payable by the exhibitor as well.


EAST Initiative is not responsible for loss of or damage to any valuables or other items of any participant in the Conference.

The terms and conditions above will be governed by the laws of the State of Arkansas, and all disputes that might arise in connection with them will be adjudicated in Pulaski County, Arkansas. These terms and conditions constitute the entire agreement and understanding between the parties hereto relating to the subject matter contained herein. Each party agreeing to these terms and conditions covenants that he/she has the power and authority to do so on behalf of his or school or similar entity.

This page was last updated on Tuesday, November 17, 2009 at 12:02:50 PM | View update history