Booth Guidelines

Your booth design should represent your entire EAST program without focusing on one specific project. Your booth space should be used as a tool to display information that supports the amazing projects taking place in your EAST classroom. 

2010 Exhibit Hall Floor Plan

2010 Booth Assignments

Registered EAST schools will be provided with the following:

  • 10' x 10' booth (includes an 8' back drape and two 3' side drapes)
  • 6' skirted table
  • 2 chairs (see note below)
  • 1 electrical outlet
  • Wastebasket

Note: Two chairs are provided for each booth. Please do not “borrow” chairs from other booths. If the booth company notices more than two chairs in your booth, they will invoice you for the extra chairs.

Suggested Items to Bring

  • Computers (2)—one serves as back-up
  • Projector
  • Extra extension cords and power strips
  • Decorations for booth (required)
  • Schedule of events poster showing when projects will be presented in your booth

Booth Guidelines

Please review the following guidelines and assessment information. Booth designers must follow these guidelines, as they are part of your Program Impact Assessment.

  • The Conference theme, Education is Different Here, should be represented. Booth design should be that of a professional business style booth. 
  • All parts of your booth structure must fit in the 10' x 10' space. Please make sure that the structure and decorations do not extend into the walkway area. (This is a huge portion of the booth assessment rubric and will count against you if violated.) 
  • Booth decoration must not be higher than 10 feet. 
  • Do not attach anything to the booth drapes (straight pins, hot glue, etc.). 
  • Booth should not interfere with or distract from the booths around you.
  • All visible walls must be considered. 
  • No power tools may be used to asseble your booth at the Conference. You may use a standard screwdriver, pliers, and hammer. 
  • You will have a total of two (2) hours to set up your booth. This does not include unloading time. Please make sure you can accomplish this within the time frame, as additional time will not be provided. It is suggested that you practice booth set-up prior to arrival.

Note: Please test the steadiness of your booth structure prior to arrival at the Conference. All booths should be sturdy and safe for all those around you.

Do NOT Bring

  • Helium balloons. The Convention Center strictly prohibits any use of helium balloons. 
  • CD Players. Music is not permitted in your booth unless it is part of a student project. Even then it must be kept at a low volume so as not to disturb neighboring booths.
  • During Program Impact Assessment judging music is only allowed with headphones unless you are presenting to the judges. See Program Impact Assessment Guidelines for more information.
  • Gaming devices
  • Mp3 players, iPODs, etc.
  • Cell phones should be put away and used only in emergency situations.

Internet Options

Wireless internet is available at the Hot Springs Convention Center for a 24-hour charge. You may also purchase a lan line for your booth if desired. For more details click here

Assessment and Rubric

Program Impact Assessment judges will not evaluate booth design. However, booth design still counts as 5% of your overall assessment score and will be evaluated by a separate judging group prior to the exhibit hall opening on Wednesday morning. This is why booth set-up must be complete by Tuesday, March 2 at 4:00 PM.

Booth Assessment Rubric

Booth Breakdown

All schools are required to remain at the Conference, with complete booth, until after closing session on Thursday, March 4. Approximate booth breakdown time is 1:30 PM.

If transportation issues require you to leave before the close of the Conference, you must get approval before Conference opening. Thursday is Public Day, when visitors and dignitaries will attend. We do not want them to see empty booths. Exceptions only for EAST schools that have to catch a flight.

Booth Gallery

Need ideas? Check out the 2009 Booth Gallery.

This page was last updated on Monday, February 22, 2010 at 3:42:40 PM | View update history