Ambassador Team

Team members help in event registration, breakout session participation and EAST booths. Members will also solve problems, greet VIPs, interact with the press and assist EAST staff as needed. A select number of students, if interested, may also serve as student speakers during the Opening Plenary and Awards Banquet. See details below.

All team members will essentially be hosts of the Conference and must exhibit the following characteristics.  

  • Outgoing and articulate
  • Mature, responsible and dependable 
  • Well versed in EAST 
  • Friendly 
  • Comfortable interacting with press, VIPs and guests

Team Leader Responsibilities

Before the Conference

  • Work closely with the Director of Training & Events to determine Ambassador Team schedule for the Conference
  • Design a plan for team coverage of the Conference. Create a team folder for daily team and individual schedules, name tags, etc.
  • Contact all team members prior to Conference to review plan and make sure everyone knows their roles and schedules

During the Conference

  • Conduct team meetings to be sure the plan is being followed
  • Update EAST Staff on progress and activities of the team
  • Make sure team members fulfill their individual roles
  • Other duties as needed

Applicants for this position must be detail oriented and highly organized.

Application Submission Requirements (All Members)

If you are interested in being part of the Ambassador Team, complete the following nomination and submission requirements for position desired and email to events@eastproject.org by December 16, 2009.

Nomination letter: All submissions must include a letter of nomination completed by the facilitator, including the following components.

  • Name and school name of nominee 
  • Position desired 
  • Why the nominee should be considered for the position (provide examples of their assistance in your classroom)
  • Past experience/roles for nominee that would qualify him/her for the position
  • Phone number days/times nominee can be reached 
  • E-mail address of nominee

Please submit one unique letter per student nominee.

Additional Requirements (Team Leader)

Students interested in the position of team leader must submit a letter of nomination from the facilitator, as well as their own application letter. Letter should be a typed one-page document (no bigger than 12-pt. type) telling a little about yourself, why you should be considered for the position, and listing past experiences or leadership roles that might help you in this position, as well as providing examples of your organizational skills and attention to details. 

Note: If you are not chosen for a team leader position we will assume you would like to be considered for a team member position. Please indicate if otherwise.

Additional Requirements (Team Member and Speaker)

Students interested in providing a speaking role during the Opening Plenary and/or Awards Banquet must possess the additional characteristics requested and complete the submission requirements listed below.

Additional characteristics requested: Friendly, funny and entertaining, with excellent leadership, presentation and communication skills. 

As a Team Member & Speaker, you will communicate with the Director of Training & Events as well as your team members regularly before the Conference to develop a plan for hosting the two evening sessions. Student speakers will create scripts focused on a goal or theme for each evening session. Scripts must be approved and memorized prior to the Conference.

Submission Requirements

1. Letter of nomination completed by the facilitator
2. Student submission. Specifications are as follows.

  • One page typed document (no bigger than 12-pt. type) telling a little about yourself and why you should be considered for this position, listing past experience that would help in the position and what your personality would bring to the evening sessions, etc.
  • Provide 3 sample scripts: Opening remarkes before the Opening Plenary or Banquet, closing statement of either session, and an introduction of the EAST President/CEO, Matt Dozier.
  • Create a one- to two-minute audition video that expresses your personality and why you would be a good candidate for this position. Must be burned to DVD and received at the EAST Offices by 5:00 PM on the submission deadline date.

Tips for making a DVD that will display your best qualities:

  • The biggest mistake people make is to sit down without any planning and just record what they are thinking.This usually spells certain doom. So think about what you want to talk about, practice it, and run it by some friends.
  • Be as creative as possible. Creativity doesn't necessarily mean you have to construct elaborate sets; just that you talk about things that are interesting and different. Tell us a story. Talk about your school, your goals, anything!
  • Be as entertaining and outgoing as possible. Remember, you are going to be hosting two of the most exciting components of the EAST Conference. We want to make sure you are up to it, so speak clearly and eloquently. Try not to stumble or pause too much. Smile and come across as a natural.
  • Make it conversational. Reciting rehearsed lines is not good.
  • Your smile should be heard as well as seen.

Technical guidelines for making your video:

  • No longer than 2 minutes.
  • Make sure the audio, sound and light are good. This means having a lamp (or sun) shining on your face and not behind you, that there isn't background noise, and that you can be seen and heard clearly.
  • It is critical that technical aspects are good or your tape will be difficult to view.

Mailing (Please include copies of submission letters with your DVD.)

Attn: Melanie Ridlon
c/o EAST Initiative
8201 Ranch Boulevard, Suite B1
Little Rock, Arkansas 72223

Please e-mail nomination letters and submission requirements (unless otherwise specified) to events@eastproject.org by Wednesday, December 16th, 2009.

This page was last updated on Monday, October 19, 2009 at 3:10:15 PM | View update history