Program Impact Assessment

The Program Impact Assessment is the judge’s view of how well your program is impacting your community. All schools are evaluated using the same criteria. Based on your program’s total score, you will receive a rating of Good, Excellent or Superior. Certificates will be presented to each booth on the final day of the Conference. Use this rating, along with the scores on the rubric, to focus on areas for growth in the future.

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Program Impact Assessment Guidelines

The Program Impact Assessment consists of four components: Pre-Conference Activities, Booth Design, Your EAST Program and Presentation.

Pre-Conference Activities (10% of your overall score)

This component includes tasks to be completed prior to the Conference. Completing these tasks on time shows organization, and will be a portion of your overall score. Tasks include:

  1. School registered by November 18, 2009
  2. Photos submitted by December 9, 2010 
  3. Students registered by January 27, 2010
  4. Online Program Impact Assessment submission completed by February 3, 2010
  5. Projects submitted by February 10, 2010
  6. Program Impact Assessment presentation uploaded by February 24, 2010

More details on these activities can be found here. Task completion will be checked by EAST staff prior to the Conference.

Booth Design (5% of your overall score)

Booth design is judged separately from PIA, by a separate team of judges, but does account for 5% of your overall score. Judging is done before the exhibit hall opens on Wednesday morning. Remember, your booth should illustrate aspects of your entire program. Please refer to the Booth Design Rubric for more information on what the judges look for. Make sure to also view additional criteria in the Booths Guideline section. For ideas on booth design, check out last year's booth gallery.

Presentation (25% of your overall score)

The student Presentation Team will have 10 minutes with the judges. During this time, the team should accomplish the following:

  • Present a formal presentation about your program. (suggested 5-7 minutes)
  • Utilize remaining time for questions and answers.

If the question and answer session concludes before the 10-minute time limit, the judges will ask your presenters if there is anything else they would like to share. Students will be evaluated on presentation skills and your EAST Program in general. It is not necessary to list a large number of projects taking place in your EAST program. Although multiple projects are commendable, the real focus of EAST is how your program impacts the community and inspires students to grow.

Use the Assessment Rubric as a presentation guideline and planning tool for this portion of the PIA.

Your EAST Program (60% of your overall score)

Your EAST Program will be evaluated by the judges before and during their time in your booth. Your program will have completed a pre-conference, online submission component by Wednesday, February 4.  Your online submission will be available to the judges prior to the Conference so they can become familiar with your program.

While the judges are visiting your booth, they will use the rubric at the top of this page to evaluate your Community Involvement & Collaboration, Teamwork, Critical Thinking & Problem Solving, and Student Growth. They will be looking for evidence that shows your EAST Program is striving to accomplish the goals and standards of EAST. You will display that evidence in your presentation and booth design.

Examples of evidence you may include are: reference letters from groups you have worked with on projects, press releases, newspaper articles, photos, videos, brochures, posters, peer evaluations, project plans/summaries, evidence of problem solving strategies, project binders, web sites, letters from teachers or members of the community, scholarships, student testimonials and other items that show the judges the impact your program is making.

Be Considerate

Presenting to the judges can be very intimidating for students. Please do everything you can to allow your students the best possible environment for their presentation, including:

  • Making sure the booth space is not crowded by non-presenting students. Optimally these students will be observing other booths, attending breakout sessions, etc. so that presenters have the booth to themselves before the presentation, for practice and preparation.
  • Not allowing parents, supporters, other students, or facilitators to “hover” in the booth area during PIA presentation. Not only is this distracting for your students, it can be distracting for the judges as well. (Non-presenting students can be taken for shy, ineffective presenters!)
  • Not videotaping the presentation. This can be extremely intimidating and is not permitted.

Quiet Zone

Music is never permitted in your booth during the Conference unless it is part of a student project. Even then it must be kept at a low volume to ensure there are no disruptions to the neighboring booths.

On Wednesday, from 9:00 AM-5:00 PM, the Quiet Zone will be implemented. Music or sound is ONLY allowed if you are presenting to the judges. If displaying projects that require music or sound during the Quiet Zone, please provide headphones to your visitors.

This page was last updated on Monday, February 22, 2010 at 3:38:28 PM | View update history