Booth Exhibitors


Pricing and Registration for 10' x 10' Exhibitor Booths

Educational or Non-profit – $300 (Register)
Corporate - $500 (Register)

Exhibitor Opportunities

Please email events@eastproject.org  if you are interested in one of the following opportunities available for exhibitors.

Participant Registration Bags
Provide information about your organization to be included in registration bags.

  • Materials must be received by Friday, February 12, 2010. 
  • We anticipate 195 EAST schools with 10 participants per school (2 adults and 8 students each)

Breakout Sessions
As space allows, you may present your own material during a breakout session. We are accepting proposals now. See Call for Breakout Session Presenters for more details.

Arrival & Booth Set Up

Exhibitors are invited to set up booths on Tuesday, March 2, between the hours of 9:30 AM and 3:45 PM or on Wednesday, March 3, between the hours of 7:15 AM and 9:00 AM. When you arrive, please visit the EAST Booth on the exhibit floor to receive your registration packet and booth location.

Booth Rental Includes

  • 10' x 10' booth
  • 6'-8' skirted table
  • 2 chairs
  • 1 electrical outlet
  • Wastebasket
  • A sign featuring the exhibitor’s company name on the back of the booth

Suggested Items to Bring

  • Computer(s), monitor(s) and/or projector
  • Extension cords and power strips
  • Decorations for booth
  • Materials to hand out to participants

Cancellations of exhibitor booth space made after February 5, 2010 will not be eligible for a refund.     

Note: After registering and reserving a booth, an invoice will be sent to you by email. All payments are due by February 19,  2010.  Thank you!

Internet Options

Wireless internet is available at the Hot Springs Convention Center for a 24-hour charge. You may also purchase a lan line for your booth in advance if desired. For more details click here.

Exhibitor Agenda

Following is a tentative schedule.

Tuesday, March 2, 2010

9:30 AM-3:45 PM Exhibitor Arrival, Registration, and Booth Setup (Optional) Registration Desk / Exhibit Hall
4:00 PM-6:35 PM Opening Plenary (Optional)* Horner Hall

*During the Opening Plenary, student awards will be announced for several conference competitions.

Wednesday, March 3, 2010

7:15 AM-9:00 AM Exhibitor Arrival, Registration, and Booth Setup Exhibit Hall
9:00 AM Exhibits Begin Exhibit Hall
9:00 AM-4:00 PM Breakout Sessions See Details in Program
5:00 PM Exhibit Hall Closes Exhibit Hall
5:00 PM-6:00 PM VIP Reception TBA
6:30 PM Banquet* Halls A, B, and C

Thursday, March 4, 2010

8:30 AM Exhibit Hall Opens Exhibit Hall
9:00 AM Exhibits Begin Exhibit Hall
9:00 AM-12:30 PM Breakout Sessions See Details in Program
12:45 PM Closing Session Exhibit Hall Bleachers
1:15 PM Booth Breakdown* Exhibit Hall

Please do not begin booth breakdown until after the brief closing session. Thank you.

Travel and Transportation

Visit the travel and transportation page for details on hotels providing a conference participant rate, complimentary airport shuttle, and booth accessory and freight handling order forms.

General Event Information

If you need an event agenda, a map of the convention center, or for other details, please visit the Event Information section of this website.

We look forward to seeing you in March 2010!

This page was last updated on Wednesday, November 11, 2009 at 4:21:24 PM | View update history